Indian River Improves Payroll and Dispatching with Bytecurve

“Bytecurve makes our payroll process seamless with reduced time and paperwork,”

Key Wins For Indian River

Indian River School District Improves
Payroll and Dispatching with Bytecurve360

District with Improved Exception Management and Real-Time Dispatching Changes

 Processing payroll used to be a labor-intensive endeavor for Jennifer Idlette and her staff at Indian River County School District.

Collecting, organizing, and processing data for more than a hundred drivers and associated support staff consumed hours every pay period and was often fraught with gaps in the data that were hard to discern from her legacy system. 

• Which driver punched in 27 minutes too early? 
• What driver punched out 32 minutes too late? 
• Who was really owed overtime for that weekend field trip shift? 

And how could the district’s Transportation Director process this data into manageable categories that would separate the majority of normal payroll information from the irregularities and different pay codes? 

Enter Bytecurve360.

To solve these common challenges facing so many student transportation fleets, Idlette turned to Bytecurve360, the only software system that merges data from a school bus fleet’s routing and GPS fleet tracking systems and integrates with all of the major human resources payroll processing systems for instant pay processing.

 

Bytecurve is designed to layer data from the routing system into payroll to auto-verify driver clock-in and clock-out times, automating the once-tedious process of verifying payroll irregularities.

 

It can also automatically capture a new route or task assigned to the driver, ensuring payroll data is automatically capturing day-to-day changes that are often the reality of chaotic student transportation fleet operations.

 

The software now automatically records one-time variable pay changes, making it simple to verify that each driver is receiving fair compensation and highlighting any outliers that need additional attention.

 

Bytecurve, created by a group of school bus fleet veterans with more than 40 years of combined experience, is crucial software for student transportation fleets that need to combine three existing support systems that are common to the majority of the largest and most dynamic fleets: routing, GPS fleet tracking, and payroll systems.

 

 

“Bytecurve makes our payroll process seamless with reduced time and paperwork,”Jennifer Idlette

 

 

GP Singh, founder and CEO of Bytecurve, explained how his experience managing complex school bus fleets inspired the software that makes it easy for Indian River County and other districts to improve how they manage payroll.

 

“We know from experience how time-consuming payroll processing is, especially for larger fleets, which are trying to find anomalies across dozens, if not hundreds, of drivers,” said Singh.

 

“By connecting the planned time, actual time, and paid time data, our system can identify and flag outliers that help student transportation fleets better manage exceptions and save money on payroll.” 

 

 

Idlette confirmed the district is now able to manage its payroll budget by only paying for planned actual time worked instead of last-minute exception times / reports.

 

Her drivers can clock in and out via the free mobile app, DriveOn, or via the garage-based touchscreen application.

 

The app can also deliver real-time messages and ensure drivers have their amended routes and runs, rather than checking a whiteboard or email. 

Smoother Dispatching via Technology Integrations 

Prior to Bytecurve360, Idlette and her team were dealing with last-minute crisis each morning to respond to the inevitable late or missing drivers and flagging substitutes for their 105 buses. 

Today, Bytecurve prompts her team with instant alerts that make it easy to see who’s late, who’s absent and which routes need to be amended to maintain on-time arrivals. 

With the DriveOn mobile application, her team can communicate instantly with drivers in the field and receive instant confirmation that drivers have received their new task. 

Gone are the days of a whiteboard full of individual notes for each driver or mailboxes stuffed with notes about routes or task changes. 

Drivers can simply check their app for the latest assignments and not worry about missing a critical note at the garage. 

The Indian River County fleet uses Zonar for GPS fleet tracking and Bus Planner for routing, two of the integration partners Bytecurve leverages across its platform. 

The system integrates with all of the major providers of both GPS tracking and school bus routing. 

“All of the major technology providers recognize they can add more value by integrating with Bytecurve to deliver even more information to support their customers,” – GP Singh 

“All of these systems have their own unique role to play in helping student transportation leaders execute safe and efficient operations, and we’re committed to working with all of them to deliver the greatest amount of value for our shared customers.” 

Other Bytecurve customers have explained the system as a “central command and control” that improves the investment of both routing and GPS by merging them into a more comprehensive view of dispatching and payroll operations. 

Idlette said the investment in Bytecurve has improved accountability and verification across nearly every aspect of their routes and payroll functions. 

Why Student Transportation Leaders Trust Bytecurve360

Many, if not most, larger school districts and private school bus fleets rely on GPS Fleet Tracking today, as well as routing software, to improve their operations and deliver greater student safety. 

But many districts are still unaware of this new emerging technology designed to connect the two previously independent platforms into a 360-degree view of operations to empower dispatchers, payroll technicians and fleet directors to capture even better operational efficiencies and uncover new ways to increase safety. 

Bytecurve360, developed and supported by a team with more than 100 years of combined student transportation experience, is growing in popularity among fleets which  leverage both routing and GPS Fleet tracking thanks to its ability to improve driver management, better control costs associated with payroll and deliver improved services to schools and families. 

Not designed to replace either system, Bytecurve360 aims to connect dots that were previously constrained by technology silos into a more comprehensive perspective of student transportation management. 

Featuring a driver communication app, a payroll tool that can be leveraged in the garage via desktop or on-the-go via the driver app DriveOn as well as dispatch features designed by a team with years of experience managing complex and dynamic school bus fleets, Bytecurve360 delivers a transformative operational experience. 

Some of the most essential features include: 

• Route-based daily driver/vehicle substitutions or assignments
• Paperless absence management 
• Employee absence management 
• Real-time alerts for late check-ins and delayed vehicles
• Real-time access to on-time performance by school and stop 

About Bytecurve

Founded in 2018 by GP Singh after many years on the frontline of student transportation operations with one of the country’s largest private student transportation providers, Bytecruve is designed as the 360 view of operations.

By blending routing and GPS fleet tracking data, and adding a payroll capability as well as mobile app for two-ways communications between dispatch and drivers, Bytecurve 360 has created a new category for student transportation excellence: the dispatch command center.

“We believe many school bus operators still don’t appreciate all the potential improvments they can deliver by taking two powerful yet independent systems and merging them into a new layer of visibility and action,” Singh said. “We’re integrated with all the major providers of routing systems and GPS fleet tracking so virtually any school district with both systems can take advantage of our transformative technology.”

Trusted by dozens of districts across North America, more than 40,000 school bus rely on Bytecurve technology to improve their efficiency and safety.

“I know from first hand experience what school bus fleet leaders need to perform at their best, and we work tirelessly on our product and with our customers to deliver this experience so they can know they are investing in the safest and most efficient fleet.”